Privacy Policy

Last Updated: May 13, 2025

Welcome to Amiga HR. We are committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website or use our services.

1. Introduction

Amiga HR Ltd ("we," "our," or "us") is a specialist HR consultancy service provider. This Privacy Policy applies to personal information collected through our website at amiga-hr.co.uk and when you interact with us or use our services.

We are committed to ensuring the privacy and security of your personal data in compliance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable data protection legislation.

2. Information We Collect

We may collect the following categories of personal information:

2.1 Information You Provide to Us Directly

  • Contact Information: Name, email address, phone number, and address when you contact us or request our services.
  • Business Information: Company name, job title, and business contact details when you engage our services.
  • Communication Data: Information contained in communications you have with us, whether by email, phone, post, or through our website contact form.
  • Marketing Preferences: Your preferences related to receiving marketing communications from us.

2.2 Information We Collect Automatically

  • Usage Data: Information about how you interact with our website, including pages visited, time spent on those pages, and other statistics.
  • Technical Data: IP address, browser type and version, device type, time zone setting, operating system, and other technology identifiers from devices you use to access our website.
  • Cookie Data: Information collected through cookies and similar tracking technologies. For more details, please see our Cookie Policy.

3. How We Use Your Information

We use your personal information for the following purposes:

  • To provide and deliver our HR consultancy services to you
  • To manage our relationship with you, including responding to inquiries
  • To communicate with you about our services, updates, and promotional offers
  • To administer and protect our business and website, including troubleshooting and security
  • To analyze and improve our website and services
  • To comply with legal obligations

4. Legal Basis for Processing

We process your personal data on the following legal grounds:

  • Contractual Necessity: Processing is necessary to perform a contract with you or to take steps at your request before entering into a contract.
  • Legitimate Interests: Processing is necessary for our legitimate interests, such as promoting and growing our business, improving our services, and ensuring the security of our website, provided these interests are not overridden by your rights and freedoms.
  • Consent: You have given clear consent for us to process your personal data for a specific purpose.
  • Legal Obligation: Processing is necessary to comply with our legal obligations.

5. Data Sharing and Disclosure

We may share your personal information with:

  • Service Providers: Third-party service providers who help us operate our business and website (e.g., website hosting, email delivery, customer relationship management).
  • Professional Advisors: Lawyers, accountants, and insurers who provide professional services to us.
  • Regulatory Authorities: Government bodies, regulators, and other authorities when required by law.
  • Business Transfers: Potential or actual buyers in the event of a merger, acquisition, or similar business transfer.

We require all third parties to respect the security of your data and to treat it in accordance with the law. We do not allow third-party service providers to use your personal data for their own purposes.

6. Data Security

We implement appropriate technical and organizational measures to protect your personal data from accidental loss, unauthorized access, alteration, or disclosure. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

7. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period, we consider the amount, nature, and sensitivity of the data, the potential risk of harm from unauthorized use or disclosure, and whether we can achieve the purposes of the processing through other means.

8. Your Data Protection Rights

Under data protection laws, you have the following rights:

  • Access: The right to request copies of your personal data.
  • Rectification: The right to request correction of inaccurate data or completion of incomplete data.
  • Erasure: The right to request deletion of your personal data in certain circumstances.
  • Restriction: The right to request restriction of processing in certain circumstances.
  • Data Portability: The right to receive your personal data in a structured, commonly used, machine-readable format.
  • Objection: The right to object to processing based on legitimate interests or direct marketing.
  • Automated Decision-Making: The right not to be subject to decisions based solely on automated processing that significantly affect you.

To exercise any of these rights, please contact us using the details provided in the "Contact Us" section below. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk).

9. International Transfers

We primarily store and process your personal data within the United Kingdom (UK) and the European Economic Area (EEA). However, in certain circumstances, we may transfer your data to countries outside the UK and EEA. If we do, we ensure a similar degree of protection by implementing safeguards such as:

  • Countries with adequacy decisions from the UK Government
  • Standard contractual clauses approved by the UK Government
  • Binding corporate rules

10. Third-Party Links

Our website may include links to third-party websites, plug-ins, and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. We encourage you to read the privacy policy of every website you visit.

11. Cookies

Our website uses cookies and similar technologies to distinguish you from other users. This helps us provide you with a good experience when browsing our website and allows us to improve our site. For detailed information about the cookies we use and how you can manage your preferences, please see our Cookie Policy.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. We encourage you to review this Privacy Policy periodically for any changes.

13. Children's Privacy

Our website and services are not directed at individuals under 18 years of age. We do not knowingly collect personal information from children under 18. If you are a parent or guardian and believe that your child has provided us with personal information, please contact us, and we will take steps to delete such information.

14. Contact Us

If you have any questions about this Privacy Policy or how we handle your personal information, please contact us at:

Email: [email protected]

Address: Amiga HR Ltd, Stevenage, Hertfordshire, UK

Thank you for taking the time to understand our Privacy Policy.